Laguna Creek High School Band Boosters
Bylaws
Established: March 11, 2008
Last Revised: May 3, 2011
Article I – Name
This organization shall be known as the Laguna Creek High School Band Boosters, also known as LCHS Band Boosters or Band Boosters.
ARTICLE II – STATEMENT OF PURPOSE
Section 1 - IRC Section 501(c)(3) Purpose
This corporation is organized and operated exclusively for charitable purposes within the meaning of Sections 501(c)(3) and 509(a)(2) of the Internal Revenue Code, pursuant to the provisions of the Nonprofit Public Benefit Corporation law of the State of California
Section 2 - Specific Purposes
The purpose of this association shall be to promote the following objectives for the Laguna Creek High School band and auxiliary programs, hereafter referred to as the LCHS Bands.
1. To build and maintain an active and enthusiastic organization to aid the school administration and assist the band program in promoting its activities.
2. To be supportive both morally and financially of the Band Director and the School Administration.
3. To motivate and maintain enthusiastic interest among band members, parents, student body, and the general public in the activities of the music program.
ARTICLE III – MEMBERSHIP
Section 1 - General: Membership is open to any person 18 years of age or older who is interested in the welfare and progress of the LCHS Bands. All members must agree to subscribe to the Bylaws of the LCHS Band Boosters.
Section 2 - Term: All membership is for a period of one year commencing on June 1st and terminating on May 31st of the following year.
Section 3 - Dues: Annual dues for all classifications shall be determined by the Executive Board.
Section 4 – Classifications
1. Family Membership – Full voting privileges for the parents/guardian with membership in good standing of students in the LCHS Bands. A membership is in “good standing” if all band fees are current.
2. Ancillary Staff Membership—Full voting privileges to the adults who aid the band programs in an ancillary position such as, but not limited to, the color guard instructor and drumline instructor.
3. Associate Membership – Non-voting membership at a basic level of funding support for individuals that wish to provide a basic level of support for the LCHS Bands.
4. Patron Membership – Non-voting membership affiliation at a high level of funding support, for individuals, businesses or other organizations that wish to support the activities of the LCHS Bands.
ARTICLE IV – OFFICERS AND DUTIES
Section 1 - General Guidelines
1. The officers of this organization shall be President, 1st Vice-President, 2nd Vice President, Secretary, and Treasurer.
2. All officers must be a member in good standing and a parent or guardian of a student enrolled in the LCHS Bands.
3. The officers of this organization shall serve without compensation.
4. Only one person of any family may hold an elected office during any one school year. However, one family member may jointly hold an office with another family member.
5. Officers of this organization shall serve for a term of one year, but may be re-elected.
6. No individual may be elected to the same office for more than two consecutive terms.
7. All officers shall transfer to the successors all books, papers, and other property after the May meeting and prior to the June meeting.
Section 2 - President
The president is responsible for the operation of the organization as a whole. This individual must firmly believe in the ideals, concepts and philosophies of the organization and be dedicated to the promotion of this belief to others. Duties shall include but not be limited to:
1. Presiding at all organization meetings.
2. Representing, or appointing an official representative, the organization at all school meetings, especially the Laguna Creek High School PTSO.
3. Establishing standing committees and appointing committee chairpersons.
4. Presiding as an ex-officio member of all committees except the nominating committee.
5. Appointing a nominating committee prior to the April meeting.
6. Planning, in conjunction with the treasurer, the budget each year.
7. Signing all checks and vouchers for distribution of funds.
8. Calling for an audit of the organization financial status prior to the close of the year’s activities.
9. Performing additional duties as necessary.
Section 3 - 1st Vice President
The 1st Vice President's job description shall directly coincide with that of the President. The 1st Vice President shall assume President’s responsibility in the absence of the President and carry out all the duties of the President. The 1st Vice-President shall distribute any literature or materials at meetings that are pertinent to planned discussion. In the absence of the President, the 1st Vice-President shall be authorized to sign checks.
Section 4 - 2nd Vice President
The 2nd Vice President shall be the co-chairperson of the Ways and Means Committee, and as such, conduct or oversee all fund raising activities of the LCHS Bands.
Section 5 - Secretary
The Secretary shall keep the records and minutes of all meetings and attend to the correspondence of the organization. The Secretary shall keep a copy of the Bylaws. The secretary shall keep a file of all recordings, communications and flyers. Upon leaving office, the secretary shall transmit all property of the organization entrusted to the secretary to the successor secretary.
Section 6 - Treasurer
The Treasurer shall keep funds of this organization separately accounted for and available at all times. Duties shall include but not be limited to:
1. Paying all bills upon approval from the Executive Board or by written order signed by the President.
2. Signing all checks along with the President or the 1st Vice-President in the absence of the President.
3. Depositing all monies received within five (5) days of receipt in a bank approved by the Executive Board.
4. Keeping all receipts for all expenditures.
5. Keeping an itemized account of receipts and disbursement in accordance with standard accounting practices.
6. Providing a financial report at each Executive Board meeting. This financial report will be dated the last day of the previous month and will include all transactions within the previous month.
7. Developing a budget by September 1st of each fiscal year (in conjunction with the president) for approval at the September General Meeting.
8. Preparing and filing all tax forms with the assistance from the Executive Board.
9. Corresponding with the Secretary of State, the Department of Justice, and/or the State Franchise Tax Board.
An audit shall be conducted at the end of each fiscal year by an Audit Committee or independent outside auditor approved by the Executive Board with a report given at the September Band Boosters meeting.
Upon leaving office, the treasurer shall transfer all property of the organization entrusted to the treasurer to the successor treasurer.
ARTICLE V – ELECTION OF OFFICERS
Section 1 - Nominations
1. A nominating committee of at least three members appointed by the President shall select nominees for each office. Nominees will be presented at the general membership meeting in April.
2. Nominations may be made by members of the organization. Such nominations must be in writing and filed with the secretary no less than five (5) days before the April meeting during which the nominated officers will be presented.
3. No nominations may be made after the April meeting.
4. Election of officers shall take place at the May annual meeting. The new officers will assume their duties on June 1st.
Section 2 - Election
1. Officers shall be elected from the general membership at the May annual meeting of each school year.
2. A majority vote of the members present who are in good standing shall constitute an election.
3. Elected officers shall serve a term of one year beginning June 1st and ending in May 31st of the following year.
Section 3 - Vacancies
1. In case of a vacancy in the office of President, the 1st Vice-President shall serve for the unexpired term.
2. In the event of a vacancy in an elective office, the Executive Board may fill an unexpired term by appointment.
3. Any officer or committee chairman may be removed by two-thirds vote of the Executive Board.
4. If any Officer or Committee Chairman misses three (3) meetings without a valid excuse, that officer or chairman will be replaced by the Executive Board.
ARTICLE VI – MEETINGS
Section 1 - Executive Board
1. The Executive Board shall meet monthly. The time and place for regular Board meetings shall be publicized in advance to all members of the LCHS Bands.
2. Executive Board meetings may be called by any member of the Executive Board upon agreement of the majority of the Executive Board or by the Laguna Creek High School Band Director.
3. The Band Director shall be an ex-officio member of all committees or meetings.
4. All Executive Board members shall be given reasonable prior notice by the secretary regarding the time, place, and purpose of an Executive Board meeting.
5. Three (3) of the five (5) Executive Board members shall constitute a quorum at Executive Board meetings.
6. No project for the welfare of the band shall be undertaken which does not have the approval of the Band Director.
Section 2 - General Meeting
1. The general meeting of the Booster Club shall be held on second (2nd) Tuesday night of each month that school is in session at 7:00pm in the Band Room, unless otherwise directed by the Executive Board. In addition, there will be a general meeting during Band Camp each summer.
2. The September general meeting of the school year shall be the meeting at which the budget will be presented and approved.
3. The May general meeting of the school year shall be known as the annual meeting at which time annual reports shall be received and officers for the following year shall be elected.
4. Notices shall be made of all meetings.
5. Meetings shall be open to all members.
Section 3 - Special Meetings
1. Special meetings may be called at the discretion of the president at any time or by a majority of the Executive Board.
2. Special meetings may be called at the discretion of the Laguna Creek High School Band Director.
3. All members are to receive notification for such meetings stating the purpose of the meeting.
4. No other business may be transacted other than that for which the special meeting was called.
Section 4 - Quorum
1. A meeting of members duly called shall not be organized for the transaction of business unless a quorum is present.
2. A quorum for an Executive Board meeting shall be constituted by three (3) of the five (5) Executive Board members.
3. A quorum for a general band meeting shall be constituted by five (5) members of the general membership in addition to three (3) of the five (5) Executive Board members.
Section 5 - Order of Business:
1. Call to Order
2. Secretary’s report
3. Treasurer’s report
4. Committee reports
5. Unfinished business
6. Old business
7. New business
8. Adjournment
ARTICLE VII– FINANCES
Section 1 - General Information
1. The organization is tax-exempt and shall make every effort to maintain its status as a tax-exempt organization.
2. Monies and funds are to be used to cover and support approved projects, activities and programs of the LCHS Bands.
3. Each student will have an individual record to record each student’s contribution toward a specific trip or planned student activity.
4. Parent contributions for support for a specific student activity will be recorded as such in the student’s individual record.
5. In the event a student moves, graduates, or quits the organization, the monies become part of the general fund of the Laguna Creek High School Band Boosters Club.
6. Monies will not be refunded to the parent or guardian.
Section 2 - Audit
1. Upon request of any party, the Executive Board shall direct an audit of all books and records of the Band Boosters provided that:
a. The audit is performed by a currently licensed C.P.A. in accordance with generally accepted auditing principles and procedures.
b. The audit is presented to the Executive Board immediately upon completion.
c. The requesting party pays for the audit in advance.
2. In addition, an audit of all books and records of the Band Boosters will be done prior to the September general meeting.
a. The President shall appoint three people to be members of the Audit Committee at the August Executive Board meeting.
b. The audit shall be presented to the Executive Board upon completion.
c. The audit shall be presented at the September general band meeting.
Section 3 - Vested Interest
No payment shall be made to any Officer or business with which an Officer is associated without prior approval of the Executive Board.
Section 4 - Fiscal Year
The fiscal year, for financial and reporting purposes, shall be July 1st through June 30th.
Section 5—Insurance
The Executive Board shall have the responsibility of insuring that the organization maintains the status of "named insured" under the liability coverage of the Elk Grove Unified School District.
ARTICLE VIII – AMENDMENTS
These Bylaws may be revised or amended by a 65% vote of a quorum of the Band Boosters membership at the annual meeting or a special meeting of the Band Boosters membership. All proposals for the revision(s) or amendment(s) must be detailed in the agenda.The intent to revise or amend these Bylaws, as well as proposed changes, must be announced and publicized at least ten days prior to the date of the meeting.
ARTICLE IX – DISSOLUTION
Upon the dissolution or winding up of this organization, its assets remaining after the payment of, or provision for the payment of, all debts and liabilities of this organization, shall be distributed to Laguna Creek High School Band Associated Student Body Fund, Laguna Creek High School, if it is then in existence and organized and operated exclusively for the charitable purposes and exempt under IRS Section 501(c) (3), but if not then in existence or so organized and operated or exempt, to another organization which is organized and operated exclusively for charitable purposes and which has established its tax-exempt status under IRS section 501 (c) (3)
Adopted this 11th day of March, 2008.
President: Anthony Servin
1st Vice President: Sherri Reginato
2nd Vice President: Molly Smith
Secretary: Mary Ann Valenzuela
Treasurer: Grace Olesen
First Amendment to the
Laguna Creek High School Band Boosters Bylaws
Originally Dated March 11, 2008
On May 3, 2011, a Special Meeting was called by LCHS Band Boosters President Liz Ramaley. This meeting was announced and publicized at least ten days prior to the date of that meeting. By a 65% majority vote of the quorum of the Band Boosters membership, the Band Boosters voted to amend the LCHS Band Boosters Bylaws.
The LCHS Band Boosters amend Article IV - OFFICERS AND DUTIES, Section1 - General Guidelines, Item no. 2, to read as follows:
"All officers must be a member in good standing."
Amended this 3rd day of May, 2011
President: Liz Ramaley
1st Vice President: vacant office
2nd Vice President: Vicki Harsch
Secretary: Lynette Edom
Treasurer: Mendora Servin
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